Terms and Conditions

1. The conference is open to all membership categories and non-members.

2. The conference price covers the conference fee plus refreshments/lunches on Thursday and Friday. Dinner will be provided on Thursday evening only. Alcoholic drinks are extra except for those included at the Wednesday drinks reception and Thursday exclusive alfresco dinner. 

3. Bookings must be made in writing using this form, or you can download it as an editable PDF, which can be completed online and emailed to courses@r3.org.uk. Bookings can also be made by fax - 020 7566 4225.

4. Delegate substitutions within firms are allowed but supplements will be charged where either an associate or non-member replaces a member.

5. R3 reserves the right to cancel a booking if payment is outstanding and the conference is oversubscribed with paid up delegates on the waiting list.

6. Where a delegate cancels, the conference fee will be refunded less a £75 administration charge provided the cancellation is made in writing and is received on or before 11 April 2018. Thereafter, cancellations will not be refundable nor will credit notes be issued, and the full delegate fee remains payable.

7. Prices charged for fellows, members, new professionals and associates are conditional on the member maintaining his or her membership status at the time the event is held; otherwise a supplement will be charged. Retrospective discounts will not be issued. 

8. Early bird rate: All bookings must be received by 31 January 2018. The early bird rate must be paid in full by 28 February 2018, thereafter the full conference rate will be payable.
9. Tomorrow’s leader’s rate: The ‘Tomorrow’s leaders’ ticket is designed for those people that have never attended the R3 Annual Conference, either as a full attendee or a networker.
Tomorrow’s leaders will benefit from everything that a delegate on a full conference package receives, including two nights’ accommodation, drinks reception on Wednesday, all daytime refreshments and dinner on Thursday evening.
Tomorrow’s leaders must:
  • Be linked to a full paying delegate at the Annual Conference 2018
  • Be 35 years or younger on 25 May 2018
  • Provide photographic proof of DOB with their application (passport/driving licence)
R3 is offering 30 tomorrow’s leaders’ places on a first-come first-served basis. To apply, please email your tomorrow’s leader nominee to courses@r3.org.uk along with a copy of their photographic proof of DOB. Names will be logged in order of receipt. Once payment for the full paying delegate has been received in full, their nominee’s application will be accepted.
This option is only available to firms purchasing one or more full conference packages and is not available as a standalone ticket.
10. Accompanying guest ticket: Applicable to family members/partners only and includes shared accommodation with delegate on full conference package plus breakfast.

11. Networking ticket: This option is only available to firms purchasing one or more full conference packages and is not available as a standalone ticket. Each full conference package can have one networking ticket attached to the booking. This ticket includes only the social networking events of the conference which are the drinks reception on Wednesday and the dinner on Thursday evening. They will not be permitted into the conference and the ticket does not include lunches or other refreshment breaks. There is no accommodation included.

R3 takes your privacy seriously. We will retain and use your personal data to provide you with information on our services. Your name and firm will be distributed to all the delegates on the delegate list produced for this conference unless otherwise requested.

Travel insurance
Delegates are reminded that they are responsible for arranging their own travel insurance to include: medical expenses, cancellation expenses and loss of money or personal property. R3 cannot accept responsibility for these eventualities.